The New I-9 & W-4- Mandated Requirements for Worker Verification, Authorization and Withholding Calculations


December 17, 2019


Mark Schwartz

  1:00 PM ET | 12:00 PM CT | 10:00 AM PT | 60 Minutes

* Not able to attend the live session? We can arrange an on-demand session for You. Please call 1-951-801-2324


Federal law requires that every employer who recruits, refers for a fee, or hires an individual for employment in the U.S. must complete Form I-9, Employment Eligibility Verification. The Form I-9 process, managed by the U.S. Citizenship and Immigration Services, will help you verify your employee's identity and employment authorization. Also in 2020, the IRS has issued the new W4, which change the ways workers will be calculating their withholding for federal income tax purposes.

The I9 and W4 forms are payroll forms that employers MUST RECEIVE during the hiring process. Employers take a high risk not obtaining them prior to employment. The IRS and the USCIS both have specific rules on how to obtain, verify and process these forms. In some cases, penalties for I9 non-compliance can result in jail time, as well as Homeland Security, the FBI, an USCIS immigration audits. If you don’t  use the new W4, it could result in your company being reviewed for under or over withholding federal income tax.

So let’s understand all rules that apply to these forms. 2020 is fast approaching and you won’t want to be left behind. Join Mark Schwartz, a payroll tax expert, in his fast paced and complete webinar designed to get you ready NOW. In addition to a Q&A session at the end, Mark will give you his contact information for any future questions you may have. Presentation slides will also be distributed as a takeaway.

Learning Objectives:

I.      We will take the I9 and W4 line by line, to make clear what information is necessary for your company to collect. 

II. We will discuss what to do with both forms when you receive them.

III. For the I9, we will discuss what to do if the information DOES NOT MATCH the information the IRS has on your worker.

IV. For the W4, we will discuss how the employees will be calculating the withholdings, and what it means for your payroll department.

V. We will discuss all issues with both forms, what problems to anticipate and how to deal with them.

Session Highlights:

After attending this webinar, you will be able to:

  • Know who has to give you the new W4 vs the old one in 2020.
  • Eventually get a new W4 from all workers.
  • Input the new information into your payroll system.
  • Describe the new requirements of the new I9 vs the old one.
  • Explain why the new requirements are important to both workers and employers
  • Verify the information with the appropriate agencies.
  • Respond to I9 related inquiries and notices from the IRS and USCIS
  • Make decisions about workers who don’t submit the I9 or W4.
  • How to handle confidential information

Who Should Attend:

  • Human Resources Professionals
  • Payroll Managers and Staff
  • Dept or Functional Managers
  • Accountants
  • Executives
  • Hiring and other HR personnel

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