Handling Taxation of Multistate Employees: Fundamentals and Best Practices


May 07, 2019


Vicki M. Lambert

  1:00 PM ET | 12:00 PM CT | 10:00 AM PT | 90 Minutes

* Not able to attend the live session? We can arrange an on-demand session for You. Please call 1-951-801-2324

This program has been approved for 1.5 PDCs toward SHRM certification hours.
The program is pre-approved for 1.5 credit hour under HRCI


Multistate employers know that there payroll people must know the taxation and reporting requirements for every state that the company has employees working. But when just complying with tax withholding, tax codes and deposit schedules in a single state can eat up most up their time and energy, imagine how tough it is for multistate employers. What if the company has employees in 5, 10, 15 or all the 50 states?

Not only payroll personnel for that company would be scrambling to meet varying rules and regulations, but they also run a higher risk of multiplying their penalties in case non-compliance in uncovered.

Also, an employer with employees working in multiple states doesn’t just have taxes to deal with. Now there are also wage and hour laws to contend with! In a different (read: higher) minimum wage? Are the overtime rules different? Would that employee still be exempt?

There are numerous other questions to ask such as: Which state income tax is withheld?  Does it matter if the employee is a resident or a nonresident of the state? Are there any reciprocal agreements in effect that must be taken into consideration? And it’s an endless list!

There’s no shortcut. The only way to determine proper taxation for multiple state employees is by researching and applying the requirements for each state.

This program by payroll expert, Vicki M. Lambert, CPP,uncovers the intricacies and requirements that must be addressed by multistate employers when it comes handling taxation of employees. It will discuss important topics such as handling state taxes, garnishments, and wage and hour law in various employee-specific scenarios.

Topics Covered:

  • Determining liability as an employer
  • Resident and non-resident taxation
  • Form W-4 equivalents
  • State unemployment insurance
  • Wage and hour law requirements
  • Garnishment withholdings

Get Answers To:

  • How to determine state withholding liability?
  • Who is a resident?
  • How reciprocal agreements affect taxation of wages?
  • Resident and nonresident taxation policies
  • What is the four factor test for state unemployment insurance?
  • Income and unemployment taxation of fringe benefits
  • What wage and hour laws must be followed?
  • How to handle income and unemployment insurance taxation for employees working in multiple states?
  • How working in multiple states could affect withholding for garnishments?
  • What are the withholding requirements when an employee is in a state temporarily?
  • States that require:
    • Use of their own Withholding Allowance Certificate
    • Either their own form oror the Form W-4
    • Don’t require a form
  • Reporting wages for multistate employees on Form W-2

Also Includes:

  • Live Q&A session with speaker
  • PowerPoint presentation  for reference
  • Certificate of attendance
  • Recertification credits

Who Will Benefit:

  • Payroll professionals
  • HR managers
  • HR administrators
  • Accounting professionals
  • Business owners
  • Executive officers
  • Operation managers
  • Departmental managers
  • Lawmakers
  • Attorneys and other legal professionals

Download Conference Material

Download Here (Password Needed)