The New I-9 & W-4- Mandated Requirements for Worker Verification, Authorization and Withholding Calculations


March 24, 2020


Mark Schwartz

  12:00 PM ET | 11:00 AM CT | 09:00 AM PT | 60 Minutes

* Not able to attend the live session? We can arrange an on-demand session for You. Please call 1-951-801-2324


In February 2020, the USCIS released its long-announced revision of the I9. Federal law requires that every employer who recruits, refers for a fee, or hires an individual for employment in the U.S. must complete Form I-9, Employment Eligibility Verification. The Form I-9 process, managed by the U.S. Citizenship and Immigration Services, will help you verify your employee's identity and employment authorization. The major changes to the I9 include:

  • Clarified who can act as an authorized representative on behalf of an employer
  • Updated USCIS website addresses
  • Provided clarifications on acceptable documents for Form I-9
  • Updated the process for requesting paper Forms I-9
  • Updated the DHS Privacy Notice
The IRS and the USCIS both have specific rules on how to obtain, verify and process these forms. In some cases, penalties for I9 non-compliance can result in jail time, as well as Homeland Security, the FBI, an USCIS immigration audits. 

Session Highlights:

    • Ensuring the documentation offered by the worker is acceptable.
    • Documenting your review of the items
    • Procedures for submission to the USCIS
    • Learn what to do if the information DOES NOT MATCH the information the USCIS and IRS has on your worker
    • best practices for storage and retrieval of the forms
    • Know who has to give you the new W4 vs the old one in 2020.
    • Input the new information into your payroll system.
    • Describe the new requirements of the new I9 vs the old one.
    • Respond to I9 related inquiries and notices from the IRS and USCIS
    • Make decisions about workers who don’t submit the I9 or W4.
    • How to handle confidential information

    Who Should Attend:

    • Human Resources Professionals
    • Payroll Managers and Staff
    • Dept or Functional Managers
    • Accountants
    • Executives
    • Hiring and other HR personnel

    Download Conference Material

    Download Here (Password Needed)