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Maintaining Payroll Compliance while Compensating for Travel Expenses
Compensating employees for the hours spent traveling on business is becoming one of the major concerns of the payroll department today. The recent changes in federal and state wage and hour rules as well as economic pressures on employers and employees alike can create a situation that can practically give an invitation to noncompliance lawsuits—majorly if the travel time results in overtime being provided to the employee.
It’s not only DOL that is interested in travel pay but the IRS also has defined regulations on when employees can be paid for travel expenses without it being considered wages.
- Does the organization make the use of the per diem method to reimburse employees or the accountable plan method?
- Do you even need to have a method when it comes to reimbursing employees for travel expenses?
Join us in the webinar with our renowned speaker Vicki M. Lambert, CPP, who will discuss the rules and regulations that must be followed while paying an employee for their travel. This will comprise the purpose of travel pay, best practices for handling the payments, how it affects overtime calculations and what is required on the state level. She will also discuss the requirements for taxing travel expenses under the IRS rules.
Session Highlights:
- Travel pay requirements - What you must pay for and why
- Best practices for paying travel pay correctly
- Which employees have to be paid…and when
- Payroll Compliance and travel pay issues - keeping wage and hour claims at bay
- What to do when federal and state laws conflict and handling multiple state conflict issues
- How travel pay affects overtime calculations - travel pay differences for exempt and non-exempt employees
- Special circumstances that may require travel payment
- What are per diems
- When travel payments are taxable
- Accountable and non-accountable plans
Who should attend?
- Payroll Professionals
- Human Resources
- Accounting and Finance Personnel
- Business Owners
- Lawmakers
- Attorneys, or any individual or entity that must deal with the complexities and technicalities within the payroll process
