Travel Pay, Travel Expense Reimbursement and Liability for the Acts of Employees


October 10, 2023


Miles Hutchinson

  02:00 PM ET | 01:00 PM CT | 11:00 AM PT | 90 Minutes

* Not able to attend the live session? We can arrange an on-demand session for You. Please call 1-‪814-892-0304

This program has been approved for 1.5 PDCs toward SHRM certification hours.
The program is pre-approved for 1.5 credit hour under HRCI


What are the rules regarding when an employee must be compensated for time and expenses incurred while traveling on company business? They are so complex and confusing! Issues include employee use of his or her own vehicle, use of company owned vehicles, proper administration of and accounting for travel pay, and the best way to handle suspected abuses by employees of an employer's travel & entertainment policy.

Experienced CGMA and businessman Miles Hutchinson will review the law regarding travel compensation and travel & expense reimbursement. He will provide practical guidance for reducing wage and hour claims and IRS scrutiny.

Topics Covered:

  • How does employee exempt or non-exempt status under the FLSA affect travel compensation?
  • The Fair Labor Standards Act & Portal Act requirements regarding travel pay
  • What is the appropriate rate of travel pay
  • When is travel between assignments compensable?
  • Reimbursement and compensation rules for extended assignments at temporary locations
  • Specific rules for overnight travel
  • Travel, entertainment, gift & car expense reimbursements
  • Accountable Vs non-accountable plan payments
  • The travel advance trap and how to avoid it
  • Employer policy manual”"communicating travel policies
  • Employer's liability to employees and third parties for damages arising from company travel

Learning Objectives:

  • Recognize when and how you must compensate employees for travel time.
  • Recognize how to comply with the requirements under the Portal Act
  • Apply the most current IRS travel expense documentation requirements
  • Identify employer liability for accidents of traveling employees
  • Define when employee meals are 100% deductible and when they are only 50% deductible
  • Recognize the limitations when personal and business travel and entertainment are mixed
  • Create records that will stand the scrutiny of a compensation or tax audit

Program Prerequisites- Financial Officers, Financial Analysts, Controllers, CFOs, Risk Officers, Payroll Managers, Staff with roles and responsibilities in payroll and expense reimbursement

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