Calculating Overtime: Stay Ahead of the Latest Regulations and Get It Right Every Time

  EVENT DATE

November 08, 2017

  PRESENTER(s)

Vicki M. Lambert

  1:00 PM ET | 12:00 PM CT | 10:00 AM PT | 90 Minutes




This program has been approved for 1.5 PDCs toward SHRM certification hours.
The program is pre-approved for 1.5 credit hour under HRCI

DESCRIPTION



Calculating overtime is as simple as time-and-a-half, right? You know that’s the common misconception, and that it’s completely wrong. Calculating overtime correctly is much more complex than it seems. But even experienced payroll professionals get it wrong more often than they’d care to admit.

This webinar discusses how to calculate overtime under the FLSA rules for nonexempt employees. Includes definitions of overtime and calculation examples.This program covers the latest overtime regulations to be sure your team gets it right every time.

Why Should You Attend:

Calculating overtime pay for nonexempt employees sounds so simple. Common folk lore says you simply count the hours the employee works beyond 40 hours a week. Then you multiply that by 1.5 times their hourly pay rate and you’re done right? Not so fast.  The truth is that overtime rules and the mathematics required to arrive at the correct calculation can be extremely tricky.

Overtime under the Fair Labor Standards Act is based on a unique term, created in 1938, known as the regular rate of pay. And calculating the regular rate of pay is more complex than it appears.  What’s included in the calculation?  The reasonable cost of meals, lodging, non discretionary bonuses, commissions, on-call pay, shift differentials, cash benefit payments from Section 125 Cafeteria Plans, the list goes on… And that’s just computing the regular rate – we haven’t even touched overtime yet! For example when a bonus must be included in calculating the rate what overtime does it apply to? When the bonus is paid or when the bonus was earned? What if the bonus spans a long period of time such as a quarter or a full year?

Then what happens if you get it wrong?  Nobody pays attention do they? According to the Department of Labor they collected more than $246 million in back wages for more than 240,000 workers in FY 2015 alone. Since 2006 the DOL reports they have collected $2 billion!

Penalties for overtime violations can be severe with the possibility of fines, imprisonment or both!  Add civil suits to the mix and the results can be devastating to any business no matter how large or small!  And just to make it interesting, most states use the same definition to calculate overtime as the FLSA does. So one error can earn you double the penalties.

Session Highlights:

  • What is the definition of overtime under the FLSA--it's not what most people think
  • What is the Portal-to-Portal Act and how does it affect overtime
  • How to calculate the regular rate of pay
  • Tracking hours worked and the use of rounding practices
  • The eight narrowly construed exceptions to inclusion of payments in the regular rate
  • When you must include a bonus in calculating your employee’s overtime pay
  • What is the overtime premium and how is it calculated
  • How to calculate overtime if a bonus covers more than one work week
  • Using the weighted average method to calculate overtime when and where it must be done
  • When and how to use the “fluctuating workweek”
  • When can the “alternate” method of calculating overtime be used

Who Will Benefit:

  • Human Resource Managers
  • Company Owners
  • Chief Financial Officers
  • Payroll Professionals
  • CPA
  • Accounting Professionals
  • Financial Professionals

Download Conference Material




RELATED WEBINARS

 


CERTIFICATION PARTNERS

 
HRCI
HRCI
HRCI
HRCI