Form 941 for 2025: Key Changes and Updates that You Must Know

Form 941, the Employer’s Quarterly Tax Form, is essential for businesses to report wages, tips, Social Security and Medicare taxes, and other compensation withheld from employees’ paychecks.

This webinar covers the IRS Form 941 and its accompanying Form Schedule B for 2025. It discusses what is new for this version as well as the requirements for completing each form line by line. It includes the filing requirements and tips on reconciling and balancing the two forms. The webinar also covers the forms used to amend or correct the returns.

Form 941 is the link between your payroll records and the IRS tax records. Proper administration of this vital form is critical if you want to avoid IRS Notices and the penalties and interest that accompany them. Schedule B is also a crucial form for many employers. The IRS demands that the Form 941 and the Schedule B match to the penny…every single time…without fail!

It has always been a requirement that Forms 941 be reconciled with Forms W-2 prior to submitting each form. If the employer fails in this reconciliation, the IRS and Social Security Administration can both assess penalties! This reconciliation has become even more critical these past few years.

Learning Objectives:

For the attendee to understand the requirements for completing the latest version of the Form 941 correctly line by line.
To ensure that the attendee has the basic knowledge to complete Form Schedule B according to the IRS regulations and to ensure that it reconciles down to the penny with the Form 941 prior to submission.
To ensure the attendee knows when a Form 941-X is required and provide the attendee with the basic knowledge of how to complete Form 941-X.
To demonstrate to the attendee the reconciliations needed under IRS and Social Security Administration regulations.

What You Will Learn:

Line by line review of the 2025 Form 941
Tips for completing the Schedule B—liability dates vs. deposit dates
Tips to balance Form 941 and Schedule B to the penny—as required by the IRS
Form due dates
Who should sign the Form 941
Reporting third party sick pay, group term life insurance and tips correctly
How to reconcile the Forms 941 with the Forms W-2
What to do if you discover an error in deposits for the quarter when completing the Form 941
Using the 941X form to correct the Form 941

Who Will Benefit:

Payroll Executives/Managers/Administrators/Professionals/Practitioners/Entry Level Personnel
Human Resources Executives/Managers/Administrators
Accounting Personnel
Business Owners/Executive Officers/Operations and Departmental Managers
Lawmakers
Attorneys/Legal Professionals
Any individual or entity that must deal with the complexities and requirements of Payroll compliance issues

Why Pioneer Educator Webinars Are Your Best Choice:

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HRCI Credits | SHRM Credits

HRCI : 1.5 | SHRM : 1.5 | IRS: 1.0

HRCI Credits: 1.5

SHRM Credits: 1.5

Pioneer Educator is recognized by SHRM to offer Professional Development Credits (PDCs) for the SHRM-CPSM or SHRM-SCPSM. This program is valid for 1.5 PDCs for the SHRM-CPSM or SHRM-SCPSM. For more information about certification or recertification, please portal.shrm.org.

HR Certification Institute’s® (https://www.hrci.org) official seal confirms that Pioneer Educator meets the criteria for pre-approved recertification credit(s) for any of HRCI’s eight credentials, including SPHR® and PHR®.

This Program, has been approved for 1.5 HR (General) recertification credit hours toward aPHR®, aPHRi™, PHR®, PHRca®, SPHR®, GPHR®, PHRi™ and SPHRi™recertification through HR Certification Institute® (HRCI®).

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